Every subscription, in one place.
Renewal dates. Owners. Cost per seat. Trend lines. Shadow IT, surfaced before it becomes structural. Built on the same accounting + identity feeds powering the rest of the platform.
✦ The problem
A maze of subscriptions, and no map.
As companies grow, subscriptions multiply faster than oversight. Different teams, different cards, different renewal calendars — and finance never has the full picture.
- Subscriptions scatter across departments, cards, and expense reports with no single source of truth.
- Auto-renewals trigger surprise charges because nobody remembered the contract end date.
- IT can't tell you how many SaaS tools the company actually uses today, only what it has formally procured.
- Shadow IT bypasses procurement entirely — security risks and budget overruns surface only at quarter close. Pair with unused license detection to catch idle seats alongside shadow tools.
The classic case: one person leaves, owns three subscriptions on a corporate card, and the renewals continue silently for two years. Multiplied across a 50-person org, that's a structural leak no spreadsheet will catch.
The fix isn't a better spreadsheet — it's a feed. Combined with spend management, the full picture of what you pay and what gets used lives in one place.
✦ How Efficyon does it
Discover. Assign. Alert.
The tracking layer is plumbing — boring on purpose. It runs continuously and only interrupts you when something needs a decision.
Discover automatically
Pulled from accounting (vendors, recurring invoices), identity (active seats per tool), and expense data. Subscriptions surface whether they came through procurement or a personal card.
Assign and tag
Each tool gets a category, an owner, a department, a renewal date, and a contract term. You can override anything; the system learns your conventions.
Alert before it bites
Default 90/30/7-day renewal alerts. New, unrecognized subscriptions are flagged the moment they hit your accounting feed.
✦ What it surfaces
Sample tracker view from a 50-person org.
Illustrative — your numbers will differ. The shape of the problem rarely does.
Sample / illustrative · structure of a real tracker view
✦ Get started
Stop discovering subscriptions at the bank statement.
Connect your accounting system and identity provider. Your full subscription map appears in roughly an hour, then keeps itself current.