Where the money hides.
Idle seats. Departed employees still on the seat list. Premium tiers used at the basic level. Efficyon runs continuous 90-day activity windows across every connected tool to find every wasted seat.
✦ The problem
One in four seats, generating zero value.
Industry research consistently puts unused or underutilized license rates in the 20–30% band for the average SaaS-heavy stack. The waste compounds silently every billing cycle because nobody is watching the activity feed.
- Paying full price for licenses nobody has logged into in months — users moved on to another tool, or never needed it.
- Departed employees still hold paid seats because offboarding checklists missed SaaS deprovisioning.
- Overprovisioned tiers — premium plans where users only touch basic features, paying 3–5× what they need.
- No usage data ever reaches finance, so productive seats and idle seats look identical at budget review. Combine this with spend management to surface the full cost picture.
Vendors don't tell you which of your seats are idle — that's against their interest. So the only fix is a feed: read-only access to seat-level activity, run continuously, with the ex-employee cross-reference applied automatically. This data also powers your software audit.
✦ How Efficyon does it
Connect, analyze, reclaim.
The flow is the same for every tool — only the activity definition differs.
Connect & collect
Read-only API integrations with your SaaS tools, identity provider, and (where available) HR system. Login frequency, feature usage, session duration, and assignment metadata flow into a single profile per user.
Score every seat
Each seat gets a utilization score over a 90-day window: active power user, occasional (downgrade candidate), idle (revoke candidate), or ex-employee (deprovision now). Thresholds are configurable per tool.
Reclaim & rightsize
Prioritized recommendations: revoke, downgrade, or deprovision. Each comes with a modeled dollar value and a confidence score. Track outcomes; the engine refines next month's findings from what you actioned.
✦ What it surfaces
Sample seat findings from a typical scan.
Illustrative — patterns we model in a 30-person stack. Numbers vary; categories repeat.
Sample / illustrative · 30-person stack baseline
✦ Get started
Stop paying for seats nobody touches.
Connect one tool. The first scan returns idle-seat candidates within hours. You keep whatever you reclaim.