What does normal look like?
Benchmarks compiled from public sources, third-party industry reports, and aggregated anonymized data. Use them to calibrate your own spend before you start optimizing.
✦ Three lenses
Three ways to compare.
Same underlying data, three different cuts. Pick the angle that matches the question your team is trying to answer.
SaaS spend by company size from startup to enterprise.
Five company-size tiers, monthly spend ranges, per-employee breakdowns, and the optimization target where each tier tends to leak the most.
5 tiers · per-employee · waste %
SaaS spend by industry the per-sector reality.
Seven industries — technology, finance, healthcare, marketing, e-commerce, education, manufacturing — with average spend per employee, typical waste, and top tools per sector.
7 industries · top tools · waste range
Software cost per employee what's normal in 2026?
Department-level benchmarks (Engineering, Sales, Marketing, HR, Finance, Support), year-over-year trends, and a guide to calculating your own number.
6 departments · YoY trend · how-to guide
✦ Why benchmarks matter
Internal data alone can't tell you you're overpaying.
Benchmarks are the external reference internal data doesn't have. Without them, every budget conversation is a hunch.
When you know the average company your size spends $150 per employee per month on SaaS — and your number is $250 — you have a clear signal that something's worth investigating. Conversely, if your spend sits at or below the benchmark range, you can focus your attention on other cost categories with confidence.
Our benchmarks are compiled from third-party industry reports and public sources, refreshed for 2026. Use this data as the starting point. For an exact, organization-specific cut — connect Efficyon and we'll do the math against your actual subscriptions.
✦ Get started
Generic benchmarks are a starting point.
Connect your accounting system to Efficyon for a personalized benchmark report — your spend against companies in your exact size, industry, and stage. Read-only access. No credit card.