Replace the spreadsheet, keep the clarity.
Every SaaS dollar — tracked, allocated, forecasted, broken down per department and per tool. Real-time, in your dashboard, in the same place where the cost-leak engine surfaces what to act on.
✦ The problem
SaaS is the second largest opex.
Yet finance teams have less visibility into software costs than almost any other budget category — fragmented data, no controls, surprise renewals, and a spreadsheet that's stale by Tuesday.
- Spend data scattered across accounting, corporate cards, expense reports, and departmental budgets — no unified view.
- No budget controls or thresholds — departments buy new tools without oversight until the invoice arrives.
- SaaS appears as generic line items with no context: which tool, who uses it, whether it delivers value. That's where unused license detection fills the gap.
- Forgotten renewals and unannounced price increases blow through quarterly projections.
The spreadsheet was built for a stack of 8 tools. The modern stack is 80. Every reconciliation cycle drifts further from reality, and the time spent maintaining the sheet is the same money you're trying to save.
The fix is to make the data the source — not the report. Layer in AI cost analysis to surface patterns the dashboard alone won't catch.
✦ How Efficyon does it
Aggregate. Control. Forecast.
Three layers — each replacing a column in your existing spreadsheet, but live.
Aggregate every source
Accounting (Fortnox, QuickBooks), corporate cards, expense management, procurement records — every SaaS-related transaction identified, categorized, and consolidated into a single live view.
Set controls and budgets
Thresholds by department, category, or vendor. Configurable alerts route to the right people. Optional approval workflows for new tool purchases so spend stays intentional.
Forecast and optimize
Modeled projections from historical patterns, upcoming renewals, contracted increases, and headcount trends. Vendor benchmarks surface negotiation leverage as renewals approach.
✦ What it surfaces
Sample dashboard view department × tool.
Illustrative — the structure of a real spend management view. Your numbers will differ; the breakdowns won't.
Sample / illustrative · structure of a real dashboard view
✦ Get started
One dashboard for every dollar.
Connect your accounting system. Spend, allocations, and forecasts populate in roughly an hour, then keep themselves current.