The runway is finite. The leak isn't.
The trial that auto-converted last quarter. The two co-founders who each set up a CRM. The seat count that hasn't kept up with the team. None of it shows up as a single line big enough to action — until it's eaten three months of runway. Efficyon surfaces it while it's still small.
✦ The problem
Sprawl is structural, not a moral failing.
Early-stage teams move fast and try things. The waste isn't from sloppiness — it's from velocity. Twenty product decisions per quarter leave a trail of vendor experiments that nobody owns the cleanup for.
A free seat became a paid one in your sleep.
Someone signed up for a tool to test something three months ago. The card got charged. The line item shows up under a vendor name that doesn't match anything anyone remembers. Multiplied across a year, the total is meaningful. Individually, none of it crosses a review threshold.
Two co-founders, two CRMs.
Founder A set up HubSpot. Founder B set up Pipedrive. Neither stopped using their version. The team eventually picked one in practice — but the other kept billing for two years. Duplicate-stack patterns are where the largest single findings tend to live in early-stage companies.
The team grew. The licenses grew faster.
You bought 10 seats expecting the round to close fast. The round took longer than planned. Six months in, the headcount caught up; another six months in, the seat count was already past the team again. Without continuous monitoring, the seat ratchet only goes one way.
The vendor knows your churn risk is low.
An auto-renew bumped 22% on year two. By the time finance noticed, the year was already booked. With a renewal calendar that's actually maintained, the 22% becomes a negotiation, not a memory.
✦ What Efficyon does
Connect once. Watch the gap.
Read-only OAuth into your accounting system, the optional usage feeds where they exist, and a scan that runs continuously after the first 10 minutes.
Find the trials. Auto-converted, auto-surfaced.
Recurring charges from vendors that look like one-time experiments get flagged. The trial-that-became-a-subscription is one of the cleanest patterns to detect from the financial side, and it's where small startups often find their first 'oh' moment.
Surface duplicate stacks. The two CRMs, the two project tools.
Where two vendors solve the same job, we flag the overlap and show usage on each side where we can. Consolidation conversations start from a number, not from someone's memory of which tool the team agreed on six quarters ago.
Right-size the seats. Identity-tied, not invoice-tied.
For Microsoft 365, Google Workspace, and HubSpot, we tie seats to actual users. Idle seats and active-but-departed accounts surface against your identity state. The seat count starts moving with the team, not just upward.
Maintain the renewal calendar. Alerts before the auto-renew, not after.
Every subscription gets a renewal date. Configurable lead-time alerts route to the owner. The 22% bump becomes a conversation with the vendor before it's a line on your bill.
✦ Why a startup specifically
The downside is contractually capped.
We're pre-launch. We don't have a wall of customer logos. What we have is a refund clause that takes the asymmetry out of the decision, and a scope your security review can clear in an afternoon.
Modeled annual leak · 18-person stack
The midpoint we model when accounting + usage data flow in for an early-stage stack. Use the ROI calculator to model yours before the scan.
Fee refund guarantee
If the surfaced savings don't clear five times your fee in the first engagement window, the difference is refunded. The downside lives in the contract.
To first scan
Read-only OAuth, no agent install, no IT ticket. Built in Gothenburg, Sweden, EU-hosted — cancel anytime. Check benchmarks to see how your stack compares before you start.
✦ Get started
Stop the small leaks while they're still small.
Connect one accounting system, run a scan in 10 minutes, see the trial that auto-converted and the seat count that's three hires ahead of the team. No credit card, read-only access, cancel anytime.